Ref: 1626295

Original Listing

Company: 1626295

Salary: 18,499 - 24,523 (Dependant on base location)

Closing Date: Closing date: 5 Apr 2019

Location: These positions may be based in either of the following locations:

National Intelligence Unit Administrator (Ref: 25213)



National Intelligence Unit is recruiting for two adminstrator posts, to support the smooth running of this national function across prison and probation services.

Central Authorities Bureau Administrator:

Based in London, this post will play a crucial role in the adminstration and recording of applications to conduct activity under investigatory powers legislation. Prior knowledge of this area of work is not required to conduct the role. Supporting a small team which oversees all such activity by prisons, and helps staff on the front line remain compliant with the law, you will be responsible for the accurate recording and adminstration of applications, acting as the first point of contact for operational staff, directing queries to other team members, and supporting the roll out of new software to assist the process.

Projects and Professionalisation Administrator.

Based in Birmingham, this post will support the central corporate function of the National Intelligence Unit, with a particular focus on supporting work underway to professionalise intelligence in HMPPS. Reporting to the NIU Business Manager, you will be responsible for general administrative functions, including diary management, logistics management for training courses, functional mailboxes, and secretariat work for projects. The team is responsible for all project management and corporate support across NIU, and as a result the role will cover a wide variety of tasks as required alongside regular work such as monthly returns.

Overview of the job

The post holder will be responsible for maintaining administrative processes within specified timescales for their area of work.

Summary

The post holder will provide administrative support within their team / unit / group. Responsibilities include meeting support, collation of routine information, maintenance of databases and ad hoc administrative tasks

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Organisation of meetings / events, distribution of papers, support taking minutes/notes and writing up minutes
Provides a first line of response to telephone calls to the department and directs callers as appropriate to the relevant member of staff.
Act as first point of contact for general administrative support as and where required. This may involve chasing up outstanding information, updating and closing down cases on the tracking system, retrieving files/ information and interrogating databases to obtain information.
Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department
Prepare paperwork for checking by manager, conducting initial checks as required
Act as I-Procurement and Quantum Point of Contact requisitioner
Maintaining, logging and processing documents for the unit within given timeframe.
Monitor the functional mailbox(s) action any issues and where needed log the request in the relevant folder/spreadsheets,
Collate stationary request acting as requisitioner for the group
Maintain and create relevant databases and ensure they contain accurate data , routinely quality assuring them t this can include restricted or confidential information

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.