Senior Head of PMO (Ref: 25362)
The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the governmentâ€™s ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public. PMOâ€™s in the MoJ are central to the delivery of the Secretary of Stateâ€™s priorities.
These opportunities provide a unique chance to be at the forefront of leading and implementing significant projects across the MoJ. As part of this role, you will take up post within the MoJ Project Delivery Function (PDF). The PDF, which sits within the Chief Finance Officerâ€™s Group, is responsible for the functional leadership of the Project Delivery Profession within the MoJ. Successful candidates will join the PDF and be placed on Projects across the MoJ. The unique structure of the PDF enables our members to move between different projects providing the opportunity to contribute to a number of projects across the MoJ and progress your career.
You will lead the implementation and management of portfolio, programme and project governance frameworks and development of appropriate reporting tools which deliver value. To promote the Change Directorates and Centre of Excellence approach to project/programme management including resource planning and management, preparing resource plans and the monitoring and reporting of project/programme outcomes. Establish project/programme reporting with a focus on value added advise and early identification and resolution of risk and issues, whilst ensuring full benefit realisation. You will coach and mentor project sponsors and managers. You will have effective leadership, interpersonal and communication skills. Successful candidates are expected to commit to the role for a minimum of 18 months.
MoJ expects its leaders to show openness, honesty and commitment, and, of course, to deliver results.
Key responsibilities of the role
Delivery & Leadership â€“ Lead the PMO to support the project in the delivery of Business Case benefits and outcomes. Champion the use of best practice project management standards and processes.
Business Case â€“ Support the Project Manager in the development of Business Case with input from specialists as necessary.
Budget â€“ Develop and agree budgets for projects and/or programmes and forecast actual costs against them.
Resources â€“ Manage the PMO team and support the Project Manager in the identification, recruitment, development, deployment and reassignment of resources throughout the project lifecycle.
Stakeholder Management â€“ Advise the project team on appropriate tools and techniques for managing stakeholder relationships. Provide assurance to the project manager on the effectiveness of stakeholder management arrangements.
Risks & Issues â€“ Establish the project processes and standards for managing risks and issues. Provide assurance to the project manager on the effectiveness of Risk and Issue management arrangements.
Governance & Assurance â€“ Ensure appropriate governance is in place and arrange external reviews e.g. Gateway Reviews at appropriate points in the project lifecycle. Monitor the effectiveness of controls and ensure that recommendations from external reviews are acted upon.
Change Management â€“ Establish and implement protocols to change the scope of projects and/or programmes and update configuration documents as required.
Project Performance & Controls â€“ Establish and operate project controls on behalf of the project manager, reporting on project progress and status to appropriate bodies. Identify common capabilities and opportunities for linking up, re-using and sharing of methods and resources between projects and programmes. Ensure learning from experience is disseminated across the organisation.
Guidance & Support â€“ Identify, develop and share best practice project management processes, tools and templates and benchmarks against industry standard. Provides direction and guidance to the project team.
Selection and Recruitment Process
Where high volumes of applications are received the initial sift will be completed against the lead competency. If your application progresses to a full sift, all competencies will then be considered. Feedback is not available for those not invited to interview.
Merit List of successful candidates based on location will be retained after this campaign for 12 months.
Please note there will be office relocations in both Leeds (5 Wellington Place, Leeds, LS1 4AP) and London (10 South Colonnade, Canary Wharf, London, E14 4PU) from August.
You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework (PDCF) and provide a current CV.
Details on the PDCF can be found on the Infrastructure and Projects Authority pages
Successful candidates will then be invited for interview and the interviews will take place in either Leeds or London.
The interview will consist of a 5-minute presentation, the topic of which will be provided when candidates are invited to interview. This is then followed by an interview consisting of Project Delivery technical and strength based questions
This post requires frequent weekly travel to other sites.
Location & Terms of appointment
New entrants to the Civil Service will be expected to join on the minimum of the pay range.
Existing Civil Servants will have their salary calculated in accordance with the Departmentâ€™s pay on transfer / pay on promotion rules.
These positions will be based out of either;
Leeds - 5 Wellington Place, Leeds, LS1 4AP.
London - 102 Petty France, London, SW1H 9AJ or 10 South Colonnade, Canary Wharf, E14 4PU
Of the 6 roles we are advertising we are looking to appoint 4 in London and 2 in Leeds.